Scheduling Coordinator


Milton Keynes, UK




Company Overview

NEP Connect is part of the NEP Group and worldwide network, and we are a leading provider of global critical connectivity services. Our technology and team deliver content to millions of viewers worldwide via a comprehensive satellite and Anylive® fibre infrastructure.

We broadcast 250 hours of live content every day, supporting clients that include global brand names and broadcasters like the BBC, Channel 4, Five, ITV, Sky Sports, to deliver experiential live events and social network streaming to audiences in multiple territories.

NEP’s team of more than 4,000 employees are driven by passion and a focus on technical innovation, and together we have supported productions in over 65 countries on all 7 continents. Headquartered in the United States, NEP has offices in 24 other countries.

The Role

The Scheduling Coordinator is responsible for end-to-end planning of broadcast events for new and existing clients in the most efficient and cost effective manner, working in a fast paced, highly compelling environment. The Scheduling Coordinator needs to be able to react quickly to ever changing requirements and work closely with commercial and operations departments to overcome challenges.

The role will undertake bookings and scheduling tasks working as part of the wider operational team, taking responsibility of events from quotation stage, through scheduling and planning to the final billing stage.

This role encompasses a 5 day working week. Times alternate weekly from 08:00 to 16:30 and 10:00 to 18:30. One weekend in 6 rostered as an ‘on call’ duty scheduler. Nominal 37.5 hrs per week and public holiday working. Pre-approved overtime payable at time and a half (x1.5).


In line with the NEP Core Values, the main responsibilities of the Scheduling Coordinator are set out below.

o Be accountable for all scheduling and forward planning for NEP Connect.
o Ownership for all parts of the scheduling and forward planning process.
o Scheduling of internal and external resources, ensuring that the most efficient and effective methods of delivery are undertaken.
o Booking of travel for field staff.
o Booking of internal and external satellite capacity.
o May be required to plan NEP Connect events, liaising with clients and taking ownership for all parts of the planning process.
o Self-start attitude and willingness to deliver.
o Appropriate costings and billing information to be correctly understood and entered into the ScheduALL system.
o Administration of ScheduALL system in line with business processes and needs.

Deliver Superior Service
o Develop and build effective relationships with external customers. (BBC, ITV, ITN, Sky, ETP etc).
o Build effective relations with internal departments including Commercial, Operations and Engineering teams to better understand customer needs.
o React to immediate customer requests for broadcast bookings, including satellite capacity.
o Upsell where applicable to drive business growth and profitability for NEP Connect.
o Be flexible and embrace ever changing customer requirements in a fast moving environment.
o To schedule all field staff and drivers and inform them in good time of any changes to schedules.

o Develop a harmonious, effective working environment for colleagues.
o Work closely with all Operations and Commercial teams offering assistance where appropriate.
o Build close relationships with NEP Connect NOC and Broadcast and Communication Engineers.
o Ability to cope with pressures of ever-changing client requirements by passionately working to deliver events effectively.

o Identify new ideas and processes.
o Committed to continuous personal development.
o Willingness to deliver best in class.

o Ensure that the best interests of NEP Connect are upheld at all times.
o Provide high quality and timely delivery of duties.
o Operate within the legal and regulatory framework.
o Take actions for the good of the business rather than personal or departmental gain.

Skills and Qualifications

o Pro-active and self-motivated with a can-do attitude; ability to use initiative.
o Flexible and adaptable to change.
o Excellent written and oral communication skills (face-to-face, phone and email), with a confident, genial and personal manner –this role requires constant and timely communication with office and remote based teams.
o Good computer literacy skills; confident working knowledge of Microsoft Office skills, Word, PowerPoint, Excel and Outlook.
o Ability to cope under pressure within a fast paced environment (News and Sport).
o Ability to work with own team and wider teams to overcome challenges and frustrations.
o Good knowledge of the WTD and EU & UK Driving regulations.

o Operation of ScheduALL scheduling system or minimum of 2 years’ experience of logistical planning.

The job description is not intended to be an exhaustive list of duties to be performed by the employee.
The job description may be altered to reflect the business needs of the Company.

Personal Attributes

This position will have access to sensitive information and, as such, must be managed with great integrity. Professional and credible behaviours in this role are essential at all times.

Communication – the ability to speak and write so as to be clearly understood by others, using appropriate vocabulary, grammar and style.

Teamwork – a sense of team can make a significant difference in whether you meet or fail your objectives. Team meetings are required to share information, tips and successes. Just as important is creating and maintaining the bond across the team.

Initiative – the willingness to move things forward by taking action without needing to be asked and without due escalation.

Resilience – the ability to cope with difficulty, negotiate obstacles, to optimise performance in the face of adversity.

Organising Work – the ability to marshal and manage resources (people, funding, materials and support) to achieve a task. Able to manage own time efficiently and to handle multiple activities in parallel to accomplish the goals. Be conscientious and take great pride in your work.

Inquisitive – the ability to ask appropriate questions and understand the implications.

Analysis – the ability to gather relevant information, notice relationships between different pieces of information, reason from cause to effect and generate effective solutions to practical problems.

Integrity – the willingness to adhere to social, ethical, professional and organisational standards. Be respectful and listen to others.

Achievement Orientation – the determination to set oneself and meet high standards, exceeding norms and expectations.

Visionary – the ability to demonstrate personal commitment to Company goals in an energetic way so as to motivate others and create an environment where the core values are realised.

All applications are strictly confidential.

To apply, please email

Closing date for applications is 12 February 2019 .
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